Terms & Conditions

The Contract Price is based on the prevailing costs at the time of the quotation. If in the period up to the completion of the Contract there is any increase in cost to Event Specialists or a variation in the services required then the Contract Price shall be amended accordingly. Prices quoted are exclusive of VAT and any other taxes, levies or similar charges whatsoever, all of which shall be paid by the Client.

The Client shall pay, in sterling, one half of the Contract Price thirty days prior to the exhibition opening and the balance seven days prior to the exhibition opening. If the Client fails to make full payment on the due dates, Event Specialists is entitled, without prejudice to any other right or remedy available, to terminate the relevant contract and suspend any performance of contract work. Event Specialists reserves the right to charge interest at 3% above the Bank of England base rate on amounts not paid on the due dates. If the Client pays by American Express charge or credit card Event Specialists reserves the right to charge a 2.5% surcharge to the total value of the order.

All Client and Exhibitor orders must be placed in writing. No Contract shall be created unless Event Specialists accepts the order. Event Specialists shall be relieved of its contractual obligations in the event that performance thereof is prevented or delayed directly or indirectly by an act of God, war, riot, strike, labour disturbance, industrial dispute, fire, flood, explosion, shortage of material or labour or any cause beyond the control of Event Specialists. If for any of these reasons the Contract is not completed the Client shall pay the Contract price less the costs not expended to date. Performance of the Contract is subject to the availability of the Company’s property. The Company at its sole discretion reserves the right to substitute unavailable Company property of a similar quality, specification and performance. Event Specialists may sub-contract all or any part of the services. Event Specialists contracts for itself and as agent of and trustee for its employees and sub-contractors and their employees and any reference in these Conditions to Event Specialists shall be deemed to include every such employee and sub-contractor.

Consequential Loss
Event Specialists shall not under any circumstances be liable for any direct or indirect consequential loss arising from the services howsoever, whensoever, or wheresoever caused and whether or not resulting from a negligent act or omission by the Company.

Liability for safe keeping of Event Specialists Property
As from its being made available, its delivery or acceptance, the Client will be responsible for the safely of Event Specialists property throughout the Duration of the Event and will be responsible for any damage to Event Specialists property caused by the actions of the Client or its customers. During this period Event Specialists disclaims all responsibility concerning documents, objects, samples, equipment or other goods present in / under / on the equipment rented by the Client. The Client shall indemnify the Event Specialists against loss of or damage to any of Event Specialists property howsoever caused. The Client shall not assign, re-hire or part with possession of the Event Specialists property.

Liability to Others
The Customer shall be liable for and shall indemnify the Company against claims from injuries sustained by persons and loss of or damage to other persons property arising during the hire period howsoever caused unless such injury loss or damage results from a negligent act or omission from the Company.

The Exhibitor shall comply with all regulations and conditions imposed by any exhibition organiser, promoter, hall owner or local or other authority and shall be responsible for obtaining their written consent to any modification thereto or waiver thereof as may be necessary to enable Event Specialists to perform the Contract. The Client shall communicate to Event Specialists such as these regulations and conditions as may affect the services and indemnify Event Specialists against all liabilities arising from non compliance with any of the said regulations and conditions unless resulting from negligent act or omission of Event Specialists .

All goods, materials, plant or machinery remain the property of Event Specialists. All materials are on a hire only basis.

The Contract will be interpreted and applied in accordance with English Law and the parties to the Contract agree to submit to the exclusive jurisdiction of the English Courts.

This provides a summary of our Conditions of Business a full copy is available on request